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A short course of lectures
«The cor/cotr answer book»

What are recoverable expenses?Notifying the CO of the Technical Impact of the DelayWhat are the differences between requirements for services and requirements for supplies?What does the contract file include?What typical occurrences require the COR to communicate with the CO?Task Order ContractingWhat report does the TEP provide the CO?What are wage determinations?What is fraud?How are CORs selected and designated?What techniques does the COR use to monitor the contract?Other Contract TypesWhat is the COR's role in providing assistance to the CO on other terms and conditions and responsibility evaluation?What is an option?When is a single award made?What is a warranty for a particular purpose?What may the government do when a breach of contract occurs?When are phone calls best used in monitoring performance?What must the COR do to encourage government offices to provide the appropriate information when determining the government's needs?What is the COR's role in maintaining evaluations?When must the notice of rejection be in writing?What tasks does the COR need to perform to document a contractor's performance in the agency's past performance file?How is the postaward orientation conference documented?What are the three types of competition?What does the COR do to prepare the task order and associated documents?Contract Type SelectionNegotiations and DiscussionsWhen does the transfer of ownership occur?What are the phases, steps, and functions of the federal acquisition process?What types of market research should the COR consider conducting?The Significant Milestone MemorandumHow does the COR determine if government property should be used on the proposed procurement and what government property should be used?The Prebid or Preproposal ConferencePrefaceInspection and AcceptanceAcknowledgmentsNotifying the co of Performance FailuresWhat documents can be consulted when monitoring total costs in a cost-type contract?What tasks will the COR need to perform to successfully inspect contractor delivery or performance and to inform the CO when accepting or rejecting deliverables?What should the COR do if the contractor disagrees with the amount the government proposes to pay?What are gross mistakes amounting to fraud?Noncommercial Contract TerminationsMay the COR make a contract modification?ProtestsWhat criteria must an unsolicited proposal meet to be valid?Using Past Performance Information and Evaluating and Documenting PerformanceWhat is the Service Contract Act?What evaluation factors are used in sealed bidding?What tasks does the COR perform during the evaluation and source selection phase?What must the COR be aware of when reviewing tracking and management systems?What ethical principles apply to the COR, and why are these principles important?What is the preliminary meeting prior to the postaward orientation conference?What are the elements of a letter of designation?What is financial monitoring?What are the COR's record-keeping responsibilities during performance of the contract?What is actual authority?SELECTION OF THE COREVALUATION AND SOURCE SELECTION TECHNICAL ASSISTANCEWhat types of invoices can a contractor submit?Who attends the preliminary meeting?With whom should the COR have meetings and what are the basic benefits of such meetings?Why is the acceptance procedure important?Contract Termination and CloseoutWhy is correspondence a good method of documentation?When may government property be commingled with the contractor's property?What are the advantages of onsite visits?What are allocable costs?Monitoring the Disposition of Government PropertyREPORTING FRAUDWhat role does the COR play in assisting in contract type selection?What is cost monitoring?What is the COR's role in reviewing the task cost plan?What is the acquisition plan?What is past performance information?What are the differences between formal and informal communications with a contractor?Termination for convenience and termination for DefaultWhat factors must the COR consider when rejecting nonconforming supplies or services?What is the COR's role in developing a negotiating strategy?What is market research, and why is it important? How are market data classified?What is the basis for rejection of an unsolicited proposal?MONITORING THE CONTRACTOR'S PERFORMANCEWhen should the COR not proceed with a contract modification?What do production contract reports include?What is the advantage of reviewing contractor reports or daily logs?What are delinquency notices?What are unsolicited proposals?DEVELOPING THE WORK PACKAGEWhat is the COR's role in supervising the initial transfer of government property?What evaluation factors are used in a negotiated procurement?What is the contractor's performance responsibility?What kind of documentation should be created when making phone calls?OPTIONSWhat are evaluation factors, and what is the COR's role in preparing them?TERMINATIONWhat should the COR do if he or she thinks work should be stopped?What is a stop work order? When are these orders issued by the government?What should the technical analysis include? Who should receive copies of the technical analysis?What are the requirements for proper documentation of communications?What is an interested party?What are the COR's performance objectives as a member of the contracting team?What is a statement of work?Monitoring Contract PerformanceWhen are cost reimbursement contracts typically used, and what is the risk involved?REMEDIESWhat is the COR's role in providing information on the effect of a contract change on cost or price? How can contract changes be classified?Why is it important to resolve identified problems before the contractor begins work?How does the COR determine whether services are personal or nonpersonal?What information might be included with the termination decision?Researching the Market for the Latest Pricing InformationPayments under Noncommercial Item contractsWhat types of bonds are available for the CO's consideration?What is the technical direction clause?Termination and the COR's and Contractor's DutiesSingle- and Multiple-Award Task Order ContractsPRESQLICITATIQN TECHNICAL ASSISTANCEWhat is the overall role of the COR in monitoring the contract?What should be included in the COR's notification to the CO of possible contract termination?What techniques are used to monitor technical compliance?How are performance-based finance payments to be liquidated?What techniques are used to monitor individual costs?What kinds of disputes often develop into claims?What is included in R&D contract reports?What are the contractor's duties upon receiving a termination notice?Who should keep the minutes? To whom should they be distributed?What is included when inputting information in tracking systems?Determining What Functions Need to Be MonitoredMay the COR issue instructions to stop work?Commercial Contract TerminationsWhat are mandatory sources and what type of contract is typically used to acquire services or supplies from these sources?What should a claims file include?What does the CO expect from the TEP evaluation?Why must the COR avoid conflicts of interest?What is the COR's role if there are differences between the submitted invoice and the amount the government will pay?When does the CO delegate ordering officer authority?What is the contractor's task cost plan?What is a market survey and why is it conducted?What type of contract is used for a single award?What is the commercial activities (CA) program?What does the COR do to close out the contract file?When the CO decides to authorize a stop work order, what is the COR's role?What other means of designation do agencies use to outline the duties of a COR?How are individual costs monitored?How does the COR notify the CO of the use of government property, and what property-related issues should the COR consider in his or her notification?What is the COR's role in the contract modification process?What kind of documentation about an option should the COR develop and provide to the CO?CLAIMS AND DISPUTESWhat may a COR review of contractor requests reveal?THE CONTRACTING OFFICER'S REPRESENTATIVEWhat are the general duties of a COR?What are some good practices for the COR to follow in maintaining the contract file?What role does the COR play in evaluating available options?What is an independent contractor, and what is an agent?Payments under Commercial Item ContractsHow does the CO determine whether to require bonds for a contract?What is the purpose of the postaward orientation conference?What tasks will the COR need to perform to successfully administer government property?What are the main reasons the government may choose to discontinue a contract?What is the objective of discussions?What tasks will the COR need to perform to successfully authorize payments?Termination ProceedingsWhy should the COR carefully review and accept or reject delegated duties in the letter of designation?What tasks will the COR need to perform during the postaward orientation period?What is a warranty of merchantability?What does the presolicitation phase of the contracting process involve?What is the advantage of sealed bidding?DebriefingsCONTRACT MODIFICATIONSWhat sources of information can assist the COR in identifying these acquisition-related needs?What are the tasks the COR will need to perform with regard to delays?How does the COR prepare a discussion paper?Evaluating Past PerformanceWhat is a delay?Preaward Technical AssistanceWhat terms or roles can be confused with those of the COR?Agency and AuthorityWhat usually takes place at the postaward orientation conference, and what should the COR prepare before the conference?What should be avoided, and what must be included, when creating a requirements document?What should the COR document?What tasks does the COR perform to develop a work package?How is contractor responsibility determined?How does a dispute become a claim?What government property issues may arise after a solicitation has been issued?What may GAO recommend when a protest is filed?What kind of information do progress reports include?What rules of conduct does the COR need to follow when making an onsite visit?THE COMMERCIAL ACTIVITIES PROGRAMWhat are other useful sources of ethical guidance?Delinquency NoticesWhat information should the COR provide the CO regarding recommended rejection?What does the COR do to assist the CO in resolving disputes?What is an agreement?How does the COR respond to contractor requests for information or action?When may acceptance be implied?What must the notice of rejection include?What is "agency"?What is the formal protest process?What does the COR need to do to prepare for the preliminary meeting?What are government warranty clauses?CONDUCTING MARKET RESEARCHWhat are some key terms the COR needs to know to successfully carry out his or her property administration duties?What are liquidated damages?What tasks will the COR need to perform in order for a stop work order to be issued?What is an allowable cost?PAYMENTWhat is termination for convenience, and when does it occur?What is the source of the COR's authority?What responsibilities will the COR need to carry out when working with task order contracts?What is the preferred method of contract termination?How does the COR coordinate funding information with the contracting office before solicitation to determine if funds are available for the government to enter into a contract?What should the COR do in the case of major nonconformance?Assisting the CO in Negotiating the ModificationWhat are the advantages of negotiation as a solicitation method?What are the available methods of soliciting offers?What are the elements of a PBA?What is the COR's role in financing and bond needs assessment?The Postaward Orientation ConferenceWhat are warranties?What is the agency past performance file?What are noncommercial requirements?Who is authorized to exercise an option on a contract?If the contractor submits a proposal in response to a notice of rejection, what are the COR's resulting responsibilities?STANDARDS OF PERFORMANCEWhat is an invoice payment?Assisting the co in Resolving DisputesHow does the COR perform market research?Who is the chairperson for the preliminary meeting?In what areas of contract administration are CORs usually assigned duties and responsibilities?When is a contract considered closed?How does the COR help the CO process formal claims?What is the FAR's policy on administration of government property?What are reasonable costs?What procurement integrity requirements apply to the COR?When should advisory and assistance services be used, and in what situations can they not be used?What is a prebid or preproposal conference?What should the source selection team take into account when evaluating past performance?What is a letter of forbearance? When is it issued?Determining How to Document Monitoring ActionsPreparing the Technical Evaluation ReportWhat should the COR take into consideration when determining whether to accept supplies or services?SOLICITATION TECHNICAL ASSISTANCEWhat is ratification?Why is it important to be aware of limits on communications with contractors?What is the COR's authority on a contract?Identifying and Verifying a Delay in Performance Under the contractNotifying the CO of Potential DisputesWhat is the COR's role in payment authorization?What steps does the CO take in planning and conducting the pre-bid or preproposal conference?The Preaward SurveyWhat are time-and-materials and labor, hour contracts, and what are the risks involved in using these contracts?What kind of analysis or recommendations should the COR provide to the CO?What is a surveillance plan, and what is the COR's role in developing it?What is government policy regarding performance-based payments?What are the methods by which a bidder may file a protest?Contract Monitoring, Inspection, and AcceptanceDELAYSGOVERNMENT PROPERTY CONSIDERATIONSDetermining the need for Additional supplies, services, or timeWhat is the COR's role regarding inquiries or requests for information from contractors?THE FEDERAL ACQUISITION PROCESSMaintaining EvaluationsTo whom should the COR report any suspicions of fraud or other civil or criminal offenses?What are the most important items in the contract for the COR to review?Recommending Rejection If Products Do Not Conform to RequirementsWhat is the COR's role in monitoring fixed price contracts?What are the types of contracts?What kinds of communication does the COR have with subcontractors?Why is it important to track planned or budgeted expenses?Why does the COR need to document and report meaningful communications with the contractor?How is the COR's role in documenting past performance significant to future source selections?What is the postaward orientation conference or start of work meeting?Sealed BiddingPreaward Inquiries, Technical Advice, and ConfidentialityWhat is a technical cost analysis?THE COR'S DELEGATED DUTIESWhat information should a technical evaluation report include?When is a technical evaluation plan not required?What two steps should the COR take before submitting the work package to the CO?What are the five sample rating factors and their associated scores?What are the three steps the COR should follow in performing his or her inspection and acceptance duties?The Federal Acquisition ProcessHow does a contractor notify the government when it has a problem that could result in an equitable adjustment or a claim, and how does the government respond to this notification?What is a delinquency notice?What is a product description, and what are the different types of product descriptions?What general criteria must the CO apply in determining whether to provide for government financing in the initial solicitation?Selecting the Techniques Used for MonitoringGovernment FinancingWhat are some strategies that the acquisition team can use to meet these standards of performance?What is the federal acquisition process?What monitoring functions are CORs routinely delegated?What are the differences between single- and multiple-award task order contracts?Documenting Performance InformationWhen may onsite visits not be necessary?What is the COR's role when an unsolicited proposal is received?COORDINATING FUNDING INFORMATIONWhat is the COR's role in exercising an option?Who may identify a potential constructive change?NegotiationWhat is the COR workplan, and when should it be developed? What are the COR's responsibilities with regard to the plan?What is the role of the SOW in the contract?When may nonconformance be accepted?What is apparent authority?What are indefinite delivery contracts?What is task order contracting?KEY TERMSIn a negotiated procurement, what information may not be given to the contractor prior to an award?What is a payment?What is the COR?What are standards of performance? Why are they important?What information should be included in the purchase request?How does the COR assist the CO after notifying him or her of the delay?What is the postaward orientation conference report?How does a notice of rejection affect the contractor's delivery schedule?About the AuthorWhat steps are involved in monitoring financial conditions?What is an independent government cost estimate?What should the COR do in the case of minor nonconformance?What are negotiation objectives?What is the COR's role with regard to contractor requests during performance of the contract?How does the COR help the CO determine the need for, and possible impact of, an option?What is the COR's role in protecting proposals from unauthorized disclosures?What are the criteria for determining when payments to the contractor are allowable under a contract?What steps should the COR take in preparing the technical evaluation report?Why is it important to prepare a good SOW?What is a protest?When is nonconformance determined?What is a remedy?What is a preaward survey?Evaluating Contractor ResponsibilityWhat should be included in memorandums to the file?How does the COR prepare the COR workplan?What tools are best used to monitor schedule compliance?Responding to Requests from ContractorsMonitoring Statutory and Regulatory ComplianceThe Postaward Orientation ConferencePlanning for the AcquisitionWhat are the types of delays?What must the CO do, and what must he or she consider, when working on a multiple-award task order contract?How is the Procurement Integrity Act enforced, and what penalties can be imposed for violating it?What general guidance should the COR follow in making the determination of whether service contracts are personal or nonpersonal?What are the types of fixed price contracts and what is the role of risk in each?What are concurrent or commingled delays?What are the government's rights with regard to contract termination?How do the quality of requirement definition and the level of potential risk help determine the contract type that will be used?What funding clauses are related to the cost-reimbursement contract?What is the gratuities clause?What format should the notice of change follow?What are the COR's responsibilities with regard to past performance information?What are the sample rating areas the COR may use to rate contractor performance?What is the COR's role in fielding preaward inquiries and providing technical responses and advice on other issues to the CO?When is sealed bidding used as a solicitation method?What is a waiver in the case of a termination?In what instances may a CO decide not to hold a postaward orientation conference?What are the prescribed bases for performance-based payments and how are they established?Calculating the Payment AmountWhat authority may be delegated to the COR?What conditions can lead to disputes under a contract?Communication and Documentation DutiesTask Order Documentation and Cost PlanWhat other responsibilities might the COR have during closeout?What kind of performance failures may occur during contract performance?What are commercial requirements?STOP WORK ORDERSConduct of the Preliminary MeetingWhat is a tradeoff analysis?How does the COR select the monitoring techniques to be used?PURPOSE OF THIS BOOKHow may a contractor reply to a notice of rejection?What is the COR's role regarding remedies?Assisting the CO in Evaluating the Contractor's Reply to a Notice of RejectionWhat are the overall objectives of PBA?What are the COR's responsibilities in the case of a claim?What is the COR's role in making wage determinations?What steps are involved in monitoring contractor performance?How does the COR assist the CO in making contract modifications?What tasks will the COR need to perform to validate delegated duties, establish and maintain files, and plan for the performance of COR responsibilities?What general guidance on ethics does the FAR provide?How can the COR anticipate, and therefore most effectively respond to, contractor requests?What key terms does the COR need to be familiar with regarding modifications?What is involved when monitoring technical compliance for noncommercial requirements?What are task monitors and when does the CO appoint them?Preparing the Technical Analysis and Notifying the CO That a Technical Analysis Has Been PreparedPQSTAWARD ORIENTATIONWhy Terminate a Contract?What tasks will the COR need to perform to provide technical assistance during solicitation?ADMINISTRATION OF GOVERNMENT PROPERTYWhat is a requirements document?What types of contracts may be used with sealed bidding?What acquisition background information and objectives should the COR provide when he or she assists in preparing the acquisition plan?What is a constructive change?What is a wrongful termination for default?What else must the COR know about gratuities and gifts?What are cost allowability factors?What is a contract financing payment?Why is the maintenance of the contract file so important?Evaluating Available OptionsWhat constitutes a violation of a federal statute during contract performance?What are typical agenda items for the preliminary meeting?Why is careful monitoring of a contractor's performance essential?What steps does the COR take in developing the technical evaluation plan?What are the warning signs of a potential dispute?How does the COR provide assistance to the CO in receiving, processing, and evaluating proposals?What types of documentation should the COR use to document monitoring of contractor and government performance?Administering the ContractRecord-Keeping and the Contract FileIdentifying Potential Conditions Under Which a Stop Work Order Might Be IssuedWhat are the criteria for providing government financing for commercial contracts?How are terminations conducted under commercial contracts?What other terms do some agencies use in place of "COR"?What criteria are used in selecting negotiation as a solicitation method?What are the exceptions to full and open competition?What are some circumstances that can prompt a change to the contract?Assisting the CO in Evaluating the Contractor's ResponseWhat is the vision of the federal acquisition process?What is the COR's role in planning the conference?What are the COR's primary tasks related to reviewing and recommending modifications?What is market research?When is a proposed change considered to be within the scope of the contract?Assisting the co in Issuing the stop work orderTHE COR'S AUTHORITYWhat is the COR's role at the postaward orientation conference?Documenting the Option in the COR Contract File and Providing Written Data to the COThe Technical Evaluation PanelWhat should be included in minutes of meetings?What should be considered when determining if a change is outside the scope of the contract?What is the COR's role in interpreting technical requirements?When must a multiple award be made?CONSIDERING COMPETITION REQUIREMENTSWhat is the COR's role in the event of a protest?What if market research information is not available?What is a termination for default (or cause), and when does it occur?What does the COR typically do to provide technical assistance to the CO in the event of a performance failure?Why use required reports? Who prepares them?When may a CO accept an unsolicited proposal on a sole source basis?What are the two general types of evaluation factors?How does the COR calculate the payment amount?What is an "inherently governmental function"?Monitoring the Contractor's Use of Government PropertyWhat are the goals of the federal acquisition process?Notifying Interested Parties Regarding Contractor PerformanceHow and when does a contractor notify the CO of a potential constructive change?Why is it important to consider the scope of the contract?In establishing a contract file, what must the COR consider?How does the COR help the CO track progress on the contract?What is the COR's role in resolving constructive changes?DEVELOPING THE ACQUISITION PLANAssisting the co in Processing Formal claimsStreamlined competitionWhat is the COR's role in issuing a stop work order?Ordering Officers and Task MonitorsWhat is the uniform contract format?Why use telephone records? What should be included in them?What are the major goals of the postaward orientation period?When may final payment be made to a contractor?What is a dispute?Planning for Contract AdministrationWhat is a show cause notice?What is a letter contract?Financial MonitoringWhen should a COR be selected and designated for a contract?When is a preaward survey typically conducted?What are some typical indicators of fraud?Standard competitionWhat are debriefings? When are they conducted? What is the COR's role in them?What is the COR's role in assisting the CO with termination proceedings?What is a commercial activity?What are the COR's roles on the contract with regard to government property?What is the allowable cost and payment clause?ETHICS AND INTEGRITYWhat selection criteria does an agency use to select the COR?What are the criteria for providing government financing for noncommercial contracts?What is an inherently governmental activity?What is the commercial activities competitive process and who are the officials responsible for its execution?What is forbearance?CLOSEOUTThe Discussion PaperUnsolicited ProposalsWhat can the COR expect when the CO briefs the TEP?Why is a timely response to contractor requests important?Should the COR investigate his or her suspicions of fraud or other illegal activity?When a breach of contract has been identified, what should the COR provide to the CO?What are required supply sources?What tasks must the COR perform to successfully perform monitoring actions as authorized by the CO?What types of payments are applicable to commercial item purchases?How does the COR document performance information?Identifying the Actual Changes to the ContractWhen the COR recommends rejection of items received, what is the first step he or she must take?Why does the COR need to read and understand the contract?What tasks will the COR need to perform regarding remedies?How does the COR document inspections?Assisting the CO with NegotiationsRecommending a work stoppage to the coReviewing Contractor RequestsThe Contracting Officer's Representative and Contract FundamentalsWinning the competitionWhat should the COR do if he or she suspects that fraud or other civil or criminal offenses have been committed during the performance of the contract?What can the COR or other government officials do if they are concerned that they may have violated the Procurement Integrity Act?What if the CO finds elements of the PR missing or deficient?Accepting the Payment Document for ProcessingHow are postaward orientation conferences used to brief the contractor on, and prevent, fraud or other civil or criminal offenses?How much time is allowed for acceptance?When government property is no longer needed, what should theWhat and where is the point of acceptance?How should a COR notify the CO after identifying a potential constructive change?What is the Contract Disputes Act of 1978?CONTRACT FUNDAMENTALSWhat steps does the COR take to notify interested parties regarding contractor performance?What is ordering officer authority?What methods of government financing are available?What should the COR do with his or her files upon closeout?How do inherently governmental functions relate to the COR's duties?What ethical concerns and issues of integrity are relevant to the COR's work?Cost Reimbursement ContractsWhat assistance may the COR be asked to provide in preparation for, and during negotiation of, a contract change?What is government property?Fixed Price ContractsIn what cases might the CO ask the COR to investigate and resolve government property problems?When is a letter of designation used?What types of documents are considered to be evidence of final inspection or acceptance?What is prompt payment?What are the differences between noncommercial and commercial contract terminations?When does the government assume responsibility for damages?Recommending Acceptance if Products Conform to RequirementsWhat is a cure notice?What will the COR need to do to process an option?What are the elements of a contract?Supervising the Initial Transfer of Government PropertyWhat must be done to close out a contract?What is the COR's role in conducting a preaward survey?What is government policy regarding advance payments for noncommercial item contracts?How can agency be terminated?THE COR'S DUTIESWhat market research information regarding a proposed option should the COR submit to the CO?Noncommercial and Commercial Contract TerminationsWhat is a claim?What should the COR know about conducting past performance surveys?Notification of Contract TerminationHow does the SOW relate to measuring contractor performance?What are the types of cost reimbursement contracts?What steps does the COR take in processing a payment?What is performance-based acquisition (PBA)?What is the COR's role in conducting the past performance survey?What is alternative dispute resolution?What information must a voucher include?Interpreting Technical RequirementsWhat are work packages?What is involved in monitoring technical compliance for commercial requirements?What are contractors generally asked for in their response to the delay?Providing Technical Assistance to the COCONTENT AND STRUCTURE OF THE BOOKWhat are some of the different types of incentives that can be used in PBA?What is the purpose of contract closeout?What are the potential conditions under which a stop work order might be issued?What is a technical analysis?How are terminations of noncommercial contracts conducted?What is the COR's role in a contract termination action?What does the COR do if the CO determines the change is permissible?Cost MonitoringSPECIAL CONSIDERATIONS WHEN CONTRACTING FOR SERVICESWhat is past performance, and how is it used to evaluate contractors?What is the technical evaluation panel?What are negotiations, and what are discussions?What does the Procurement Integrity Act restrict?What steps are involved in the review of the letter of designation?What is the COR's role in contract closeout?What is the COR's role in the event of negotiations?What is a contract?Why use trip reports? What should be included in them?What are the COR's communication and documentation responsibilities?What is partial payment?What tasks will the COR need to perform in providing technical assistance during the presolicitation phase?What are some examples of performance standards?What information may not be given to bidders prior to the opening of a sealed bid?Identifying the Need to Change the ContractReviewing the ContractWhat are some available alternatives to termination the CO and COR may consider?What are advisory and assistance services, and how are they classified?When does the government initiate financial monitoring?Inspecting Products or ServicesHow does the COR monitor the contractor's use of government property?How does the COR assist in identifying acquisition-related needs from program and project plans?What steps are involved in monitoring statutory and regulatory requirements?When does the Service Contract Act apply, and when does it not apply?How does the COR help conduct a risk analysis?What are excusable delays?The COR and Past Performance InformationWhat qualities are considered in the evaluation of an unsolicited proposal?What is the COR's role in monitoring cost reimbursement contracts?What is the COR's role in commercial activities?What steps does the COR take in identifying and verifying a delay in performance under the contract?What methods of payment may the CO select?What are latent defects?THE CQR WQRKPLANWhat if the COR is not asked to maintain a contract file?The Preliminary Meeting
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