Administrating an RTLS

RTLS is a technology system used as a tool for organizations, primarily for asset management. There are several business benefits with a current, complete, and accurate facility equipment asset management system:

b By tracking the useful life of assets the building owner can understand the return on assets.

b An asset management system can automatically provide the history of the asset including all new work orders on the item in order to assist the technician or engineer in repairs and maintenance.

b Building owners can analyze the repair and maintenance of similar equipment types or models from different manufacturers to identify optimal equipment performance or common problems.

While an asset management system will be utilized by facility staff, there are other groups or departments that will need to be integrated as well. Purchasing would be involved in receiving equipment and dealing with invoices and payments, as well as coordinating the asset management data such as date of acquisition. The accounting department also has an interest in the equipment assets. Assets may be depreciated or taxed and accounting will want to know where the asset is located.

The naming conventions used for the assets (locations, asset categories) need to be consistent across multiple departments; without such continuity, one could expect increased labor, time, and errors. By using one platform as the database for all facility asset data there is opportunity to integrate asset data in other databases, such as business operations, human resources, and enterprise management performance.

The Data Elements Required in the Asset Database should include:

b Country

b Asset Class b Equipment Type b Building Location b Equipment Location b Make/Manufacturer b Model b Serial Number b Installation Date

An example would be Table 9.1.

The major asset classes would be based on asset management groups. The naming conventions should have a structure where the facility technicians should be able to deconstruct the asset labeling convention for meaning.

Location Tagging

Asset management should also track locations. Just like assets, one would assign a unique location code to each space, building, or a specific part of the building. The location tags would have to be uniquely different from the asset tags so that scanning tools can recognize the difference.

Applying Asset Tags

If the organization receives an asset from a contractor, the asset should be scanned only for the serial number. You affix asset tags to the equipment when staging the asset for deployment. This requires that asset tags be placed on every asset as soon as it is in the possession of facility staff. Building owners should minimize the number of people responsible for tagging.

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