Post Execution Review
We carried this out in the third week after the shutdown. Participants made several suggestions to improve the process. One such suggestion was that technicians be given refresher practical training in techniques which they are required to use only during the shutdown, i.e., once in so many years. Examples are: use of bolt tensioning tools, use of furnace tube expansion tools, etc.
The planner put forth some statistics, as follows:
- • There was no lost time injury.
- • Actual duration was 30 hours less than planned.
- • Unexpected (emergent) work carried out was 6% of planned work.
- • Total expenditure was 11% less than budget.
- 1. A key factor for successful implementation of a plan is strict adherence to it. Some flexibility within an aspect of the plan may be acceptable as long as it does not jeopardize the premise and objectives. Deviations must, therefore, be carefully scrutinized before acceptance. Additional work may be accepted after the work-scope freeze without the first year cash-in criteria if it does not affect the total resource requirement and has a very high payback.
- 2. Keeping the same team for the total duration of a project, from planning to completion, creates a sense of ownershipand helps turn the plan smoothly into practice. A team working on a project develops a sense of joint ownership for the project. If members are changed along the way, two things happen. First, new members have to be brought "on board," which can take considerable effort. Second, the leaving members take away with them the characters which they had until then been imparting to their roles. Both can have a negative impact on the outcome of the project.
- 3. Communication and coordination are vital for good execution of multidiscipline projects. As every one in the armed forces knows, good communication is key to the success of any campaign.
- 4. Visible top management interest raises the profile of a project and general dedication to its success. If people know that top management is interested in the project, the inherent desire to "please the boss" will work for the success of the project.
- 5. Appropriate business hurdles ensure scarce resources are spent on actions which bring maximum profit to business. These effectively curb people pursuing pet projects which don't stand up to economic scrutiny.
A plan is prepared after much careful thought, in order to meet the objectives set for the project. These are likely to be missed unless the plan is strictly followed. Clear direction, well-understood objectives, a good system to manage work volume and flow, management visibility, and good communication are all vital to the success of any project.