AN APPLIED STUDY IN THE ANALYSIS OF THE RELATIONSHIP BETWEEN INFORMATION SYSTEMS AND STRATEGIC DECISIONMAKING
9.5.1 PRESENTATION OF THE INSTITUTION UNDERSTUDY
To understand the problem well and make the appropriate decision in the selection and trade-off between the alternatives available to him, he must have many data processed with high accuracy and speed. These data include the senior management that is competent to make strategic decisions but beyond them to all organizational levels. As an interdependent entity, all efforts are exerted by all levels and branches in order to preserve its position and push it to survive and grow.
Hie study was earned out at Baticic, in order to know the extent of the institution’s reliance on an efficient information system to help it in making its decisions, especially its strategic decisions, which is the public institution for manufactured buildings n on and copper located in the north-west of the municipality of Ain Defla, a total area of 14 hectares, has been independent since 30 January 2005, with a capital estimated at 105,800,000,000 Algerian dinars.
The foundation amis to raise the capacity of producing goods and seivices in order to raise the coverage rate for the needs of the basic structures and concluding agreements with other local institutions to gradually replace locally made products with imported products, with a commitment to the deadlines, it also has significant material, human, and technological resources.
Work is done through an efficient information system, keeping pace with the development of information, the data is collected in the institution from the external and internal environment, and recorded automatically on computers and then manually hi a note organized in tables designed boxes, each field title of the process to be explained. They are stored in classified, structured files, documents, or discs, and after processing, they form valuable information that is circulated in the institution either in writing, such as newspapers and files, orally through telephone or interviews, or through computerized media.
9.5.2 THE ROLE OF THE INFORMATION SYSTEM IN THE DECISIONMAKING PROCESSING OF BATICIC
hi the intelligence phase and after surveying the internal and external environment, the information system stores large quantities of information that helps in identifying problems and discovering opportunities.
Through the availability of the necessary information obtained previously, can identify the alternatives available to solve the problem and predict the results of their use, in the form of a simple, solvable model that is provided by the enterprise’s decision support systems.
For the implementation of the resolution, many concerned parties are contacted, through programmed or emergency meetings, accompanied by previously, designed schedules, which have information on the problem, its causes and obstacles, and expected solutions to it, taking into account the date of its implementation, provided by the approved information system.
The concerned parties shall engage in dialogue among themselves, taking into account what has been recorded in the ancillary tables and plans. Eventually, the concerned parties agree to resolve the problem and issue a decision to implement it, and report it in order to it is implemented.
9.5.3 THE ANALYSIS OF THE PRODUCTION DECISION-MAKING PROCESS AT THE BATICIC
To support our study in practice, we have turned to the following question: How to determine the amount of raw material needed for production, for example, in the institution? This is to find out whether the institution uses its information system to determine this quantity, or whether the quantity needed is estimated randomly; we find the following.
The head of the warehouse inspects the remaining quantity of the raw material in the warehouse, collecting all its data of weight, size, color, shape, and type. In this way, information has been collected from the internal environment of the establishment.
The request is addressed to the head of the production, which in turn sends a purchase order to the purchasing department automatically and in writing, for the purpose of executing the purchase order based on the order from the store head. In purchasing management also, the decision is executed after knowing the amount of liquidity available, deciding the method of payment, etc.
The process remains continuous and connected to each other, and this, of course, based on the receipt of the information on a continuous and permanent basis, and analysis and issues the necessary decisions, this is provided by the information system in the institution. Therefore, we were able to answer the question and concluded that the information system has an important role in the institution. It is the basis on which sound decisions are made, and any defect in the system will result in the deviation of decisions and will be characterized by randomness.
The efficiency of all organizational levels in the institution, comparing its actual performance with the expected, appears ineffectiveness of the interconnection of these levels, and the power of communication and coordination among them. This is reflected in the rapid flow of information between them, and intensifies all efforts in the collection and processing of data to form information to serve all levels.
Data collection is a foundation stone on which any action we accept and which decision we seek to make. For example, creating a factory requires collecting and processing data, forming information to decide on factoiy size, location, etc., working on data collection.
It is the basis on which most decisions are made, where data supplied from the bottom of the pyramid, beginning with the data gathered by employees, reaches the generation of observations or trends through the stage at which the processing takes place.
In comparison, in decisions involving execution, the data flows in the reverse dir ection, from the top of the pyramid to the bottom.
Long-term decisions are provided at the strategic stage, for which a strictly internal and external environment must be studied. Data collection is, therefore, a basic aspect in the decision-making process.